PRIVACY POLICY
Effective Date: 2025/07/10 Last Updated: 2025/07/10
Overview
The Shift is committed to protecting the privacy and confidentiality of personal information entrusted to us. This Privacy Policy explains how we collect, use, store, and protect your personal information when you submit your email address through our website forms.
Information We Collect
Email Submission Forms
When you submit your email address through our website forms, we collect:
- Your email address
- The date and time of submission
- Your IP address (automatically collected)
- Any additional information you voluntarily provide in associated form fields
How We Use Your Information
We use your email address and associated information to:
- Send you updates, newsletters, or communications you’ve requested
- Respond to your inquiries or requests
- Provide you with information about our services
- Comply with legal obligations
Legal Basis for Processing
Our collection and use of your personal information complies with applicable privacy laws and regulations, including the Personal Information Protection and Electronic Documents Act (PIPEDA). We process your information based on:
- Your explicit consent when submitting your email
- Our legitimate business interests in communicating with interested parties
- Legal obligations we may have
Consent
By submitting your email address through our website forms, you provide explicit consent for us to:
- Collect and store your email address
- Use your email address for the purposes outlined in this policy
- Contact you via email regarding our services and updates
You may withdraw your consent at any time by contacting us using the information provided below or by using unsubscribe links in our communications.
Data Storage and Security
Storage
- Your personal information is stored securely in digital format using authorized document management systems and platforms
- We implement appropriate access controls, encryption, backups, and safeguards to protect against unauthorized access, loss, or corruption
- Our systems are designed to maintain the confidentiality and integrity of your personal information
Access Controls
- Access to your personal information is limited to authorized personnel who require it for legitimate organizational purposes
- All team members with access to personal information are bound by confidentiality obligations and must adhere to our data security and privacy policies
Data Retention and Disposal
- We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy
- Once it is no longer needed, personal information is disposed of or archived in accordance with our Record Retention Policy
- We follow established procedures for secure disposal, deletion, or archiving of personal information
- Appropriate documentation of disposal or archiving processes is maintained for audit and accountability purposes
Information Sharing
We do not:
- Sell your personal information to third parties
- Share your personal information with unauthorized parties
- Use your personal information for purposes other than those stated in this policy
- Disclose your information for personal gain
We may share your information only when:
- Required by law or legal process
- Necessary to protect our rights or property
- You have provided explicit consent for specific sharing purposes
Your Rights
Under applicable privacy laws, you have the right to:
- Request access to your personal information
- Request correction of inaccurate information
- Request deletion of your personal information
- Withdraw consent for processing
- File a complaint with relevant privacy authorities if we fail to adhere to these requests
Third-Party Services
Our website may use third-party services for analytics, hosting, or other functions. These services may collect information as outlined in their respective privacy policies.
Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on our website and updating the “Last Updated” date.
Contact Us
If you have questions about this Privacy Policy, wish to exercise your privacy rights, or need to report a privacy concern, please contact us at:
The Shift Email: info@maketheshift.org
Accountability
The Shift maintains appropriate documentation of our privacy practices and procedures for audit and accountability purposes. We are committed to maintaining the trust of our website visitors and stakeholders by ensuring the confidentiality and security of personal information entrusted to us.
